Administrative Assistant/Executive Assistant Job at Russell Tobin, Houston, TX

d3BINHVhenFlMHY5eGJqYmM1dmhkeFl2dVE9PQ==
  • Russell Tobin
  • Houston, TX

Job Description

Job Title: Administrative Assistant

Location: Houston TX

Pay rate: $22/hr

Hours: Monday – Friday, 9:00 AM to 5:00 PM (1-hour lunch break)

Key Responsibilities:

Coordinate and schedule meetings and conference calls across multiple time zones

Manage high volumes of phone calls and emails, relaying information promptly and accurately

Provide calendar management for Associate-level bankers and above

Book meeting rooms and video conference (VC) facilities across various locations

Arrange complex travel logistics including international flights, hotels, car bookings, and visa applications

Prepare, submit, and track expense reports in a timely manner

Process team invoices and ensure accuracy

Handle ad hoc administrative tasks while maintaining core workflow responsibilities

Provide proactive support to team members and assist with daily operational needs

Offer phone and holiday coverage for colleagues as needed

Required Skills and Qualifications:

High School Diploma required; Bachelor’s Degree preferred

0–1 year of experience in an administrative, support, or coordination role

Proficiency in Microsoft Word, Excel, and Outlook

Ability to manage multiple competing tasks and time-sensitive priorities

High attention to detail and dependable follow-through

Excellent verbal and written communication skills, both in-person and via phone, email, and Zoom

Professional demeanor and ability to interface with all organizational levels

Team player who works well under pressure in a changing environment

Flexible, adaptable, and resourceful with a proactive mindset

Discreet with handling confidential business information

Friendly, approachable, and solutions-oriented

Benefits Info

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Job Tags

Holiday work, Flexible hours, Monday to Friday,

Similar Jobs

WOLF

Customer Onboarding Manager Job at WOLF

 ...is seeking a proactive, organized Customer Onboarding Manager to lead new B2B clients through the onboarding processfrom contract signature to go-live. You'll own the customer relationship during the onboarding stage of the customer lifecycle, managing timelines, configuring... 

Compass Group

SENIOR COOK (FULL TIME) Job at Compass Group

 ...We are hiring immediatelyfor a full time SENIOR COOK position. Location : Bank of America Hopewell - 1300 Merrill Lynch Drive, Pennington, NJ 08534. Note: online applications accepted only . Schedule : Full time schedule. Monday through Friday, 6:30 am... 

Cayuga County New York

Social Services Attorney Job at Cayuga County New York

SOCIAL SERVICES ATTORNEY (Cayuga County Dept. of Social Services) SALARY RANGE : $74,864 - $95,000 DEADLINE TO APPLY: Accepting applications until the position is filled. HOW TO APPLY: Go to: mycivilservice.cayugacounty.us/jobopps and click on the APPLY button...

Peraton

Data Analyst/Cyber Risk Job at Peraton

 ...Program Overview About The Role Peraton seeks a Data Analyst/Cyber Risk to provideMission Assurance and Operations Research Analysis...  ...participate in an attractive bonus plan. SCA / Union / Intern Rate or Range Details Target Salary Range: $112,000... 

Cloud Software Group Corporate

Governance, Risk, and Compliance (GRC) - Specialist Job at Cloud Software Group Corporate

 ...About This Team: We are seeking a highly skilled and experienced GRC specialist to join our dynamic Governance, Risk and Compliance team. The GRC specialist will play a critical role in managing and enhancing our Governance, Risk, and Compliance (GRC) processes and...