Job Description

Administrative Support/Receptionist

Reports To: Controller

POSITION SUMMARY

• Answers the phone, schedules appointments, gives information to callers, prepares correspondence, and otherwise provides clerical and minor administrative functions for Accounting, Engineering and Admin staff.
• We are looking for an individual who can create a welcoming environment for visitors and staff.
• This person will ensure that all calls and inquiries are handled promptly and professionally. This role will involve coordination and communication among various departments. It will require organization, follow-up, and follow-through mentality. The Candidate will provide a positive and efficient atmosphere while assisting with administrative tasks to ensure operational efficiency within the company. Great attendance and punctuality is essential for success.

ESSENTIAL FUNCTIONS:

• Manage and forward all incoming calls to various employees.
• Welcome and Greet Customers, Vendors, and Guests during their onsite visits in a professional and courteous manner.
• Go to Post Office and pick up mail. Open, date stamp, sort, and distribute incoming mail.
• Provide Support to Admin and Engineering Staff in a prompt, courteous, and accurate manner.
• Order and maintain office supplies, required to log and file all prints and drawings that come in for quoting or production.
• Set up and manage virtual meetings, data entry, filing and other administrative duties as assigned. Excel, Word, and PowerPoint experience is preferred.
• Compiles reports as well as brochures, and other literature as needed.
• Make copies of correspondence or other printed material for staff at various times.
• Schedules and maintains conference room use for meetings, as well as pre-meeting prep prior to customer visits, as well as maintains counter/coffee area
• Capable of working in a team environment & open to receiving directions from others.
• Strong organizational and communication skills are necessary. Prior Admin Assistant experience is a plus.

QUALIFICATIONS:

• High school diploma or equivalent required. Good organizational skills Knowledge of office equipment, Knowledge of Microsoft Office products a must. (Excel, Word, PowerPoint)

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