Job Description
Position : Executive Assistant (Project Management)
Work Hours (Client) : 9am-5pm CST (mostly) Monday - Friday
Pay Range : $1800 - $2000 USD/month (varies based on skill set and experience level)
Location of Search : Latin America, Mexico
Work Location : REMOTE
Type of Contract : Independent Contractor
Company/Client Overview:
Wysteria Properties focuses on real estate sales and the renovation of historic properties.
Duties and Responsibilities:
We’re hiring a world-class Executive Assistant to partner with a high-performing real estate developer, agent, and investor.
This is not your average Executive Assistant role. It's a mission-critical partnership. You’ll operate as an extension of the Executive — managing the complexity across both business and personal realms while acting as a trusted right hand. You’ll operate at the intersection of anticipation, communication, and trust — ensuring he has the space to execute at an elite level.
If you’re a strategic executor who blends grace, grit, and get-it-done energy, and you’re excited to support someone who is obsessed with excellence and impact — we want to hear from you.
You will become the operational backbone that enables the Executive to perform at the highest level. From handling his calendar like a grandmaster to facilitating sensitive communications, preparing him for critical meetings, managing projects and solving problems before they surface — you will run point on the details so he can lead without friction.
You’ll be embedded in a high-trust, high-performance culture where standards are sky-high, feedback is direct, and speed is the norm. If you love solving problems before they surface and take pride in moving at the speed of excellence, you’ll thrive here.
Responsibilities
- Own and manage an evolving set of professional and personal calendars.
- Prioritize meetings, prep logistics, and ensure time is aligned with highest-leverage opportunities.
- Serve as the Executive’s gatekeeper when it comes to how he leverages his time.
- Triage emails, manage communications, draft responses, and facilitate alignment with internal and external stakeholders — all with clarity and urgency.
- Prepare agendas, take high-fidelity notes, and ensure follow-through on next steps.
- Attend daily standups (including weekends when needed) and mission-critical meetings (virtually) to support the Executive’s execution and accountability.
- Own the logistics of business and personal travel: flights, accommodations, backup itineraries, confirmations, contingencies — all planned in advance, down to the detail.
- Support the Executive in personal affairs including scheduling, home logistics, and life optimization.
- Lead or assist on special projects (both personal and professional), and orchestrate moments with precision and polish.
- See around corners. Remove obstacles. Solve problems before they escalate.
- Operate with full awareness of the Executive's bandwidth, energy, and priorities.
- Manage communication with stakeholders externally and internally on behalf of the Executive. Fluency in Spanish is a huge plus to communicate with contractors and sub contractors.
- Own follow up communication and action items on behalf of the Executive as well as manage any projects related to his responsibilities.
- Exercise sound judgment and make independent decisions on behalf of the Executive, proactively solving problems and taking action without needing step-by-step direction.
- Step in wherever needed with a proactive mindset and strong sense of ownership — whether the task is personal or professional — demonstrating flexibility, problem-solving, and a willingness to take initiative when priorities shift or gaps appear.
Results
- the Executive’s calendar consistently reflects his highest-leverage priorities.
- Nonessential time drains are eliminated, strategic blocks are protected, and energy allocation aligns with long-term goals.
- Messages are triaged, responses are crafted with his voice and standards, and only signal (never noise) reaches his attention.
- Projects are managed with diligence and foresight of potential bottlenecks.
- Agendas are ready in advance, materials are at-hand, and action items are captured and closed without reminders.
- Every trip — whether personal or business — is prepped with layered contingencies, clear itineraries, and zero detail missed.
- From scheduling appointments to home operations, personal responsibilities are managed with the same discipline as business.
- You function as a true extension of his — thinking ahead, taking initiative, and making decisions with his interests and standards in mind.
- You manage sensitive information and relationships with unshakable discretion, integrity, and professionalism.
- You build systems to prevent chaos, follow through without nudging, and remove yourself as a bottleneck from every process you touch.
Minimum Requirements:
Language requirement: Excellent English Communication Skills (Spanish Fluency is nice to have)
Education: Bachelor's Degree (ideally)
Experience: 4+ years of related experience
Requirements
- 4-5 YOE in an Executive or Personal Assistant role supporting founders, C-level execs, or high-net-worth individuals.
- Top-Tier Communication Skills — you write clearly, speak directly, and adapt your tone to the room.
- Impeccable Judgement & Discretion — you’re a vault, and you instinctively know what should (and shouldn't) be said.
- High Emotional Intelligence — you read the room, anticipate needs, and adjust seamlessly to changing dynamics.
- Hyper-Organized — your lists have sublists. You track every task and nothing slips. You run operations with elegance and urgency (bonus if you have experience in Monday.com and Real Estate/Construction).
- You Think in Outcomes, Not Tasks — if it enters your orbit, you own it. You never need to be followed up on.
- High Responsiveness — you thrive in real time, not in waiting rooms. You believe responsiveness is a signal of respect. You’re comfortable with an always-on mindset, including occasional evenings and weekends.
- Clear Personal Boundaries — you’re comfortable integrating across personal and professional without losing clarity of role.
- Comfort with Intensity — you don’t get flustered by high standards, shifting priorities, or urgent requests — you rise to meet them.
Who This Role is NOT For
- You need constant instruction or can’t self-prioritize
- You’re uncomfortable with fast-paced, high-expectation environments
- You prefer to separate personal and professional boundaries rigidly
- You don’t thrive when trusted with sensitive information or big-picture access
- You avoid direct feedback or communication
Job Tags
Contract work, For contractors, For subcontractor, Monday to Friday, Shift work, Afternoon shift,