Job Description

Work Hours (Client) : 9am-5pm CST (mostly) Monday - Friday

Pay Range : $1800 - $2000 USD/month (varies based on skill set and experience level)

Location of Search : Latin America, Mexico

Work Location : REMOTE

Type of Contract : Independent Contractor

Company/Client Overview:

Wysteria Properties focuses on real estate sales and the renovation of historic properties. 

Duties and Responsibilities:

We’re hiring a world-class Executive Assistant to partner with a high-performing real estate developer, agent, and investor. 

This is not your average Executive Assistant role. It's a mission-critical partnership. You’ll operate as an extension of the Executive — managing the complexity across both business and personal realms while acting as a trusted right hand. You’ll operate at the intersection of anticipation, communication, and trust — ensuring he has the space to execute at an elite level.

If you’re a strategic executor who blends grace, grit, and get-it-done energy, and you’re excited to support someone who is obsessed with excellence and impact — we want to hear from you.

You will become the operational backbone that enables the Executive to perform at the highest level. From handling his calendar like a grandmaster to facilitating sensitive communications, preparing him for critical meetings, managing projects and solving problems before they surface — you will run point on the details so he can lead without friction.

You’ll be embedded in a high-trust, high-performance culture where standards are sky-high, feedback is direct, and speed is the norm. If you love solving problems before they surface and take pride in moving at the speed of excellence, you’ll thrive here.

Responsibilities

• Own and manage an evolving set of professional and personal calendars.
• Prioritize meetings, prep logistics, and ensure time is aligned with highest-leverage opportunities.
• Serve as the Executive’s gatekeeper when it comes to how he leverages his time.
• Triage emails, manage communications, draft responses, and facilitate alignment with internal and external stakeholders — all with clarity and urgency.
• Prepare agendas, take high-fidelity notes, and ensure follow-through on next steps.
• Attend daily standups (including weekends when needed) and mission-critical meetings (virtually) to support the Executive’s execution and accountability.
• Own the logistics of business and personal travel: flights, accommodations, backup itineraries, confirmations, contingencies — all planned in advance, down to the detail.
• Support the Executive in personal affairs including scheduling, home logistics, and life optimization.
• Lead or assist on special projects (both personal and professional), and orchestrate moments with precision and polish.
• See around corners. Remove obstacles. Solve problems before they escalate.
• Operate with full awareness of the Executive's bandwidth, energy, and priorities.
• Manage communication with stakeholders externally and internally on behalf of the Executive. Fluency in Spanish is a huge plus to communicate with contractors and sub contractors.
• Own follow up communication and action items on behalf of the Executive as well as manage any projects related to his responsibilities.
• Exercise sound judgment and make independent decisions on behalf of the Executive, proactively solving problems and taking action without needing step-by-step direction.
• Step in wherever needed with a proactive mindset and strong sense of ownership — whether the task is personal or professional — demonstrating flexibility, problem-solving, and a willingness to take initiative when priorities shift or gaps appear.

Results

• the Executive’s calendar consistently reflects his highest-leverage priorities.
• Nonessential time drains are eliminated, strategic blocks are protected, and energy allocation aligns with long-term goals.
• Messages are triaged, responses are crafted with his voice and standards, and only signal (never noise) reaches his attention.
• Projects are managed with diligence and foresight of potential bottlenecks.
• Agendas are ready in advance, materials are at-hand, and action items are captured and closed without reminders.
• Every trip — whether personal or business — is prepped with layered contingencies, clear itineraries, and zero detail missed.
• From scheduling appointments to home operations, personal responsibilities are managed with the same discipline as business.
• You function as a true extension of his — thinking ahead, taking initiative, and making decisions with his interests and standards in mind.
• You manage sensitive information and relationships with unshakable discretion, integrity, and professionalism.
• You build systems to prevent chaos, follow through without nudging, and remove yourself as a bottleneck from every process you touch.

Minimum Requirements:

Language requirement: Excellent English Communication Skills (Spanish Fluency is nice to have)

Education: Bachelor's Degree (ideally)

Experience: 4+ years of related experience 

Requirements

• 4-5 YOE in an Executive or Personal Assistant role supporting founders, C-level execs, or high-net-worth individuals.
• Top-Tier Communication Skills — you write clearly, speak directly, and adapt your tone to the room.
• Impeccable Judgement & Discretion — you’re a vault, and you instinctively know what should (and shouldn't) be said.
• High Emotional Intelligence — you read the room, anticipate needs, and adjust seamlessly to changing dynamics.
• Hyper-Organized — your lists have sublists. You track every task and nothing slips. You run operations with elegance and urgency (bonus if you have experience in Monday.com and Real Estate/Construction).
• You Think in Outcomes, Not Tasks — if it enters your orbit, you own it. You never need to be followed up on. 
• High Responsiveness — you thrive in real time, not in waiting rooms. You believe responsiveness is a signal of respect. You’re comfortable with an always-on mindset, including occasional evenings and weekends.
• Clear Personal Boundaries — you’re comfortable integrating across personal and professional without losing clarity of role.
• Comfort with Intensity — you don’t get flustered by high standards, shifting priorities, or urgent requests — you rise to meet them.

Who This Role is NOT For

• You need constant instruction or can’t self-prioritize
• You’re uncomfortable with fast-paced, high-expectation environments
• You prefer to separate personal and professional boundaries rigidly
• You don’t thrive when trusted with sensitive information or big-picture access
• You avoid direct feedback or communication

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