Job Description

HR SPECIALIST / PAYROLL

Position: Full-time direct hire

Start date: ASAP

Location: Placentia, CA 92870

PURPOSE AND PRINCIPAL RESPONSIBILITIES

The position is primarily responsible for all items pertaining to payroll processed on a bi-weekly basis as well as maintain all documentation as it relates to payroll. The position oversees all employee files management and assists with other Human Resources functions. This position reports to the Director of Human Resources and may support corporate projects as needed.

ESSENTIAL DUTIES

Payroll Processing :

• Accurately process bi-weekly, for all employees.
• Ensure all payroll transactions are processed efficiently and timely.
• Handle the reconciliation of payroll prior to transmission and validate confirmed reports.
• Maintain payroll records and prepare necessary reports.
• Manage and monitor employee timekeeping systems.
• Ensure accurate tracking of hours worked and leave taken.

Employee Records Management:

• Maintain and update employee records in HRIS, currently ADP.
• Ensure proper documentation of new hires, terminations, and changes to employee information.
• Keep track of employee attendance, leaves, and overtime.

Benefits Administration :

• Assist with inquiries on employee benefits programs such as health insurance, retirement plans, and other company-provided benefits.

Compliance and Reporting :

• Ensure compliance with federal, state, and local payroll laws and regulations.
• Generate and distribute W-2s and other tax-related documents.

Employee Onboarding and Offboarding:

• Coordinate the onboarding process for new employees, including paperwork and orientation.
• Conduct exit interviews and ensure proper offboarding procedures are followed.

HR Support :

• Provide support to HR functions such as direct hire recruitment, employee relations, and performance management.
• Assist in developing and implementing HR policies and procedures.
• Serve as a point of contact for employee inquiries and issues.

Auditing and Reconciliation :

• Conduct regular audits of payroll, benefits, and other HR-related processes to ensure accuracy.
• Reconcile discrepancies in payroll and resolve any issues.

Employee Communication :

• Communicate effectively with employees regarding payroll, benefits, and HR policies.
• Provide training and support to employees on HR and payroll systems.

EDUCATION AND/OR EXPERIENCE REQUIRED

• Bachelor’s degree (BS/BA) from four-year college or university; or equivalent experience in human resources preferred.
• 3+ years of payroll experience; and
• 3+ years of Human Resources experience; or
• PHR or SHRM-CP certification preferred; or
• Equivalent combination of education and experience.

OTHER SKILLS AND ABILITIES

• Must have in-depth knowledge of the Company and legally mandated Human Resources policies, procedures, and practices.
• Excellent PC skills including Excel and other MS Office applications and working knowledge of HRIS (ADP systems, preferable).
• Must have good oral, written communications and have a high level of moral and ethical codes.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Works in an office environment with some time spent in a factory environment.
• While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel.
• This is primarily a sedentary office position. The employee answers telephone calls and occasionally bends over, reaches and pushes and pulls file drawers. Moves within the office and factory to collect, deliver, and copy documents. Finger dexterity is required to operation computer keyboard.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

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