Job Description

Job role: Payroll and Accounting Specialist

Location: San Antonio, TX 78233

Employment: Fulltime

The Payroll and Accounting Specialist is responsible for accurately calculating and processing weekly and monthly payroll ensuring compliance with applicable labor laws, certified payroll requirements and union agreements. This role is also responsible for accurate monthly union reporting, monthly certified payroll reporting, posting journal entries, and assisting with other accounting tasks such as revenue billing and balance sheet reconciliations.

Responsibilities:

• Accurately process weekly and monthly payroll for union and non-union employees, ensuring timely and correct payments by confirming electronic timesheets for accuracy and analyzing payroll reports
• Accurately track and deduct all garnishments and other payroll deductions such as medical deductions, 401(k) deductions and union deductions per union agreement and classification
• Calculate and process payroll taxes, including federal, state, and local withholdings, and file necessary reports
• Maintain organized payroll records, employee earnings, deductions, and tax information, ensuring compliance with company policies and audit standards
• Utilize and maintain payroll software and systems, ensuring accurate setup and integration with time-tracking systems and job costing modules
• Assist in internal and external audits by providing required payroll data and documentation
• Respond to employee payroll inquiries, providing resolution to discrepancies or concerns regarding paychecks or deductions
• Assist Accounts Receivable with revenue billing for both Projects and Service department
• Assist Accounts Receivable with balance sheet reconciliations
• Assist with other accounting related tasks

Qualifications

• Knowledge of Windows and Microsoft Office products - Word, Excel, Outlook, and Teams
• Must be organized with the ability to multi-task and prioritize daily interruptions
• Strong attention to detail
• Strong knowledge of certified payroll and union agreements
• Strong written and oral communication skills
• Ability to meet and work within critical deadlines
• Familiarity of construction management software

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